Characteristics of Position:

The Senior Accountant is responsible for managing the organization's day-to-day accounting operations, ensuring compliance with GAAP and funder requirements, and supporting accurate, timely financial reporting. This role oversees core accounting functions (general ledger, reconciliations, accounts payable/receivable) and provides oversight for grant/contract accounting. The Senior Accountant works closely with the Controller/Director of Finance and program staff to ensure fiscal integrity, effective internal controls, and compliance with nonprofit and government funding requirements.

Core Responsibilities/Essential Functions: 

General Accounting & Financial Reporting

• Oversee the month-end and year-end close process, ensuring accurate and timely financial statements.
• Prepare and review journal entries, reconciliations, and supporting schedules.
• Maintain the general ledger in compliance with GAAP and organizational policies.
• Assist with preparation of annual audited financial statements, IRS Form 990, and cost reports.

Grants & Contracts Accounting

• Ensure proper tracking and reporting of restricted/unrestricted funds.
• Review grant billings and expenditure reports for accuracy and compliance with funder requirements (HUD, SAMHSA, state and local contracts).
• Support program managers with budget-to-actual reporting and grant spending analysis.

Accounts Payable / Accounts Receivable

• Oversee processing of vendor invoices, employee reimbursements, and credit card transactions.
• Monitor accounts receivable and assist with collections and reconciliation of Medicaid, insurance, and grant reimbursements.
• Ensure proper coding and allocation of expenses to grants, programs, and cost centers.

Internal Controls & Compliance

• Implement and maintain strong internal controls over financial transactions.
• Ensure compliance with OMB Uniform Guidance and other government regulations.
• Assist with developing and updating accounting policies and procedures.

Payroll & Benefits Accounting

• Review payroll entries, benefit allocations, and accruals for accuracy.
• Reconcile payroll-related accounts and ensure proper grant allocations of personnel costs.

Team Collaboration & Supervision

• May supervise and support accounting staff (accounts payable, receivable, or billing specialists as assigned).
• Provide training and guidance to ensure consistency and accuracy in financial practices.
• Collaborate with HR, Grants, and Program leadership to resolve financial questions.

Required Education/Experience:

• Bachelor's degree in accounting, finance, or related field.
• 5 years of progressive accounting experience, including nonprofit and grant-funded programs.
• Strong knowledge of GAAP and OMB Uniform Guidance.

Preferred Attributes:

• Experience with federal, state, and local government funding (HUD, SAMHSA, Medicaid/insurance billing) strongly preferred.
• Supervisory or team lead experience (preferred).

Required Skills & Competencies

• Strong technical accounting and financial reporting skills.
• Proficiency with accounting/ERP systems (e.g., Sage Intacct, MIP, Blackbaud, or similar).
• Advanced Excel and data analysis skills.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work collaboratively across finance, HR, and operations.
• Strong attention to detail and commitment to deadlines.

Physical Demands: Prolonged periods of sitting at desk and working on a computer screen. Must be able to lift 15 pounds at a time.

Supervision: This position may provide direct supervision to pe3rsonnel assigned to accounts payable, receivable, or billing specialists. This position reports to the Senior Director of Finance and/or Chief Financial Officer.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, copiers, scanners and video conferencing equipment.

Position Type/Expected Hours of Work: This is a full time position. Days of work are Monday through Friday, hours may range from 7:30 a.m. to 6:00 p.m. Some flexibility in hours allowed, with approval.

Travel: Minimal travel should be expected.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to position.

ACTS is committed to promoting equality and diversity in all aspects of our work. We believe that a diverse workforce enhances creativity, innovation, and effectiveness, allowing us to better serve our community. All qualified applicants are welcome to apply.