Grant Specialist

Characteristics of Position:  The Grant Specialist is a professional position responsible for assisting in the development of proposals and applications for funding, reviewing accountability requirements of grants awarded, and providing training and technical assistance to administrative and affected program personnel related to grant requirements.  The position is also responsible for assisting in the design and implementation of quality improvement systems for monitoring performance and ensuring grant compliance.  This is a full time position located in Tampa, FL.

Location:  Tampa, FL

Core Competencies

Communications - Communicate with supervisor and established chain of command regarding daily operations and/or incidents; document all required information in a clear, legible, timely, concise and accurate manner.

Relationship - Respects authority; models direct and clear communications with peers, clients and subordinates; culturally aware and respectful of differences.

Administrative - Precisely documents events and transactions specific to job duties in approved Agency formats; understands and adheres to administration and program operating procedures.

Technical - Utilizes Agency communication devices and information technology as a business tool; proficient, as required, in the use of Credible, Outlook, DATIS, Train Caster, and related IT systems and software applications.

Business Acumen - Adheres to Agency Policy.

Professional - Behaves ethically;presents a professional image in appearance, communications and demeanor; adheres to Agency scheduling Policy; follows activity schedules; committed to personal professional development

Analytical - Establish a helping relationship with administrative and program management.

Leadership - Seek to participate in effective approaches and training to enhance job skills; seek opportunities to mentor new staff; ability to recognize unsafe behaviors, situations, environments; acts to maintain the safety and well-being of persons receiving services, staff and community members.

Pre-requisite Requirements:

Bachelor's degree in marketing, communications, English, journalism or related field and three years of related experience.

Experience developing grants or contracts including identifying goals and timetables and determining program needs and funding; monitoring and evaluating grant or contract activities and expenditures' interpreting laws, regulations and policies and advising on their requirements; evaluating statistical and financial information and developing reports of findings.

Experience evaluating bids or responses to Requests for Proposals or Invitation for Bids for contract services or strong knowledge of techniques used in negotiating contract terms and ?best and final offers?.

Understand and apply obligations of contracts through an accountable tracking system of activities and briefing meetings.

Excellent verbal and written communications skills, timely response and feedback.

All ACTS, Inc. employees must be able and willing to work when expected to accommodate program and/or agency needs, participate in the agency's Quality Improvement Program and attend all assigned/required trainings, practice on-the-job safety at all times, and demonstrate the ability to communicate and work with others and be respectful of peers, supervisors, clients, guests, etc. If required by contract or administrative rule, must fully participate in NAPPI (crisis intervention) training and able to apply same to work setting.

Preferred Attributes:

Professional knowledge of behavioral health treatment programs and best practices.

Physical /Safety/Health Considerations:    Standing, walking, carrying, stooping, speaking and listening

Quantity of Work ExpectedCommensurate with level necessary to fully meet obligations

Scope of ResponsibilitiesResponsibilities for preparing and/or reviewing grant applications or contracts for compliance with state and federal requirements and feasibility and legality of program design and cost-effectiveness.  Provides technical assistance in program design, program performance, grant or contract development and negotiation, corrective actions for compliance and development of proposals, operating plans and procedures.

Supervision:   Work is performed under the direction of the Counsel for Strategic Development. This position does not provide supervision to others.

Core Responsibilities/Essential Functions:

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to position.

The Grant Writer is responsible for the full range of activities required to prepare, submit, and manage grant proposals; this includes the tracking and monitoring of assigned proposals and for researching new funding opportunities, with emphasis on deadlines, program and financial requirements, and required written reports. In conjunction with these duties the Grant Writer assists with monitoring of program outcomes, particularly as they relate to objectives described in awarded funding. In addition, the Grant Writer provides support, as needed, for composition and editing of the agency's internal and external written materials.

The Grant Writer's key areas of responsibility include (1) Private and public funding research; (2)

Proposal and fundraising document preparation; (3) Private and public proposal administration; (4) Grant report preparation; and (5) Special projects.

Private and Public Funding Research

Identifies funding needs in collaboration with Counsel of Strategic Development with input from agency subject matter experts, as needed

Researches and identifies potential local, state, and federal grant opportunities matching agency mission, needs, goals, and strategic planning objectives; researches and identifies foundations and corporations for the same

Researches trends in homelessness (esp. Housing First Model), housing services, and social services

Develops and maintains a private and public funding opportunities calendar for each year based on research and past funding history; ensures deadlines for renewals and reports are reflected

Proposal and Fundraising Document Preparation

Coordinates the grant proposal development process with program, executive, and finance staff

Works with Counsel for Strategic Development to develop programmatic objectives for funding proposals

Prepares and maintains accurate and current boilerplate content to leverage for proposals

Writes, edits, and submits grant proposals and reports for private foundations and corporations, as well as public entities by specified deadlines in support of existing and planned program initiatives/activities and with respect to both unrestricted operating revenues and restricted projects

Assists in generating required financial information, including budgets and financial reports for

Private and Public Proposal Administration

Monitors results of written requests, such as funding award rate

Coordinates the efforts of the Counsel of Strategic Development to ensure that documents are completed by the specified deadlines

Maintains accurate electronic and hard copy records of prospective and current private and public funders, including but not limited to: correspondence, proposals, reports and notes on significant phone conversations or site visits

Grant Report Preparation

Gathers and analyzes program results and progress toward specific identified objectives in awarded grants

Collects quantitative, qualitative, and anecdotal information on outcomes, program activities, client success stories and other relevant information for use in grant reports

Special Projects

Represents ACTS at pre-proposal workshops (as directed by funders) and at relevant community meetings

Interfaces with staff, board members, and grant funders and prospects in person and on the phone

Adheres to policies and procedures of the organization

Other duties and responsibilities may be assigned. The duties and responsibilities listed are designed to provide typical examples of the work performed; not all duties and responsibilities assigned are included here, nor is it expected that all similar positions will be assigned every duty and responsibility.


ACTS is an EEO/AA DFWP Employer